Supervisor Guide

Supervisors guide interns through their internship journey. This guide covers task assignment, daily log management, attendance oversight, and performance evaluations.

Multi-Role Accounts A user can be both a Supervisor and hold other roles (e.g., Coordinator). The supervisor dashboard shows only intern-related data for the users assigned to you.

Dashboard Overview

Your dashboard shows:

Assigned Interns — List of interns under your supervision
Pending Approvals — Daily logs and attendance records awaiting your review
Task Statistics — Overview of tasks assigned, in progress, and completed
Intern Status Pipeline — Six color-coded cards showing intern progression (if dashboard.intern_status permission is granted)

Task Management

Creating a Task

1

Navigate to Tasks → Create New Go to the Tasks page and click "Create New Task".

2

Fill in Task Details Enter the task title, description, assign it to an intern, set priority, and define the due date.

3

Submit the Task The intern will be notified immediately of the new assignment.

Managing Tasks

Action	Description	Permission
View Tasks	See all tasks you created and tasks assigned to your interns	`tasks.view`
Create Task	Assign new tasks to your interns	`tasks.create`
Edit Task	Modify task details before completion	`tasks.update`
Delete Task	Remove a task (with confirmation)	`tasks.delete`
Add Comment	Communicate with the intern about a specific task	`tasks.update`
Upload Attachment	Share reference documents or templates with the intern	`tasks.update`

Business Rules

You can only create tasks for interns assigned to you
Tasks automatically become "Overdue" if the due date passes without completion
Comments are visible to both the supervisor and the assigned intern
Attachments are stored with sanitized filenames and randomized server names
Completed tasks cannot be deleted

Daily Log Management

Reviewing Daily Logs

Navigate to Daily Logs to see all logs submitted by your interns. Each log shows the intern's name, date, activities, and current status.

Approval Actions

Action	Effect	When to Use
Approve	Log is marked as approved. Intern cannot edit it further.	When the log accurately reflects the intern's work
Reject	Log is rejected with your comments. Intern cannot resubmit.	When the log is inaccurate or inappropriate
Request Revision	Log is sent back for editing. Intern can modify and resubmit.	When the log needs minor corrections or more detail

Irreversible Approval Once a daily log is approved, it becomes permanently read-only. Use "Request Revision" if you are unsure, so the intern can make corrections before final approval.

Business Rules

You can only review logs from interns assigned to you
Approved logs cannot be edited, deleted, or changed
Rejection requires comments explaining the reason
Revision requests allow the intern to edit and resubmit
All approval actions are recorded in the audit log

Attendance Management

As a supervisor, you can manage attendance for your assigned interns:

View Attendance — See check-in/check-out records and hours worked
Add Entry — Manually add an attendance record for an intern who forgot to check in
Update Entry — Correct mistakes in attendance records
Delete Entry — Remove incorrect attendance records
Approve Records — Review and approve attendance submissions

Business Rules

You can only manage attendance for interns assigned to you
Adding an entry requires the intern to be assigned to your supervision
All attendance changes are audit-logged
Attendance data is scoped to the active internship session

Performance Evaluations

Evaluate your interns' performance using the structured evaluation system.

Creating an Evaluation

1

Navigate to Evaluations → Create New Go to the Evaluations page and click "Create New Evaluation".

2

Select the Intern Choose the intern you want to evaluate from the dropdown.

3

Fill in Evaluation Criteria Rate the intern on defined criteria (e.g., work quality, punctuality, communication, research skills). Add written comments and an overall score.

4

Submit the Evaluation The evaluation is recorded and visible to the administration.

Business Rules

You can only evaluate interns assigned to you
Evaluations can be edited until they are finalized
Multiple evaluations can be created per intern (mid-term, final, etc.)
Evaluation data feeds into certificate eligibility and reports
All evaluation actions are audit-logged

Reports

Supervisors with the reports.supervisor_own permission can access their own reports:

Intern performance summary
Task completion statistics
Daily log approval rates
Attendance compliance

Reports can be exported in PDF, Excel, or CSV format.